When opening a board meeting The chair of the board announces that the board is gathered to discuss its business. This simple statement establishes that the meeting is official and allows the chair to begin discussing agenda items in a timely fashion.
Before discussing any agenda items, the chair ensures that a quorum is present. This is accomplished by calling the names of everyone present and ensuring the board has enough members for official business.
Being distracted by new discussion topics can take up time and distract from the most important issues. The idea of having a “parking lot” at the end of your agenda where the group agrees to set aside various topics for discussion at a later time can help to reduce this problem. Make sure you keep your promise to return to the parking lot to determine whether the subject should be further investigated or added to the board agenda or delegated.
After the board has constituted an quorum and started discussing the board should be able to hear any committee reports that were circulated prior to the meeting. The board then should discuss the issues and decide on how to proceed. This may involve voting on a motion or simply asking members to express their opinions on a particular item. Be sure to include all discussions http://electronicboardportal.net/ and actions into the board’s minute. Boardable’s minutes maker ensures that the minutes of your board meetings are well-organized thoroughly, accurate, and easy to comprehend by attendees as well as those who were not there.